Employment

Library Director Silver Lake Public Library

The Library seeks an innovative, energetic individual to serve as its next Library Director. The Director carries out the mission of the library under the general direction of the Board of Trustees of the Silver Lake Public Library and manages all aspects of library services with vision, responsibility and authority. The Director plans, organizes, directs, and manages library operations and facility, and coordinates the program of services subject to the policies established by the Board of Trustees. The Director reports to the Library Board.

About the Library

The Silver Lake Public Library is a people place – one that creates community and elevates the quality and spirit of life for the people of Silver Lake, Kansas.  The Library was organized in 1974.  The Library continually seeks to provide excellent service through a professional staff, a quality facility and first-class materials and programs.  The Library is an accredited library of the Northeast Kansas Library System [NEKLS.]  The Library is a member of Next, the shared catalog hosted by NEKLS.

About the Community

The City of Silver Lake is a third-class municipality located approximately eight miles West of Topeka on US Highway 24 in Shawnee county.  The business community includes two banks, a grocery store, a dental office, a chiropractor, a veterinarian, two restaurants, two gas stations and convenience stores and a pizza parlor.  The Silver Lake Public Schools USD 372 provides excellent educational opportunities for pre-school through 12th grade.  The City of Silver Lake will celebrate their Sesquicentennial in 2021.

Compensation

Salaried – Exempt for purposes of Fair Labor Standards.   Salary range $15.16 – $21.58 per hour depending on education and work experience.  Vacation and sick leave provided.

Minimum Required Education and Experience 

Two years academic study equivalent to an associate degree and progressively responsible administrative experience.

Essential Functions and Responsibilities

Library Director Reports to Library Board of Trustees

Under broad policy guidance and direction from the Library Board of Trustees, performs professional and administrative duties in planning, developing, implementing, and directing public library services for Silver Lake Public Library.  These duties include but are not limited to budget preparation, assessing community needs, personnel, collection development, community relations and facility maintenance.

Planning and Policymaking

  • Conducts an ongoing process that assesses community needs and implements library services and programs to meet those needs in the most efficient and effective way.
  • Evaluates programs and services and makes changes as necessary.
  • Assists the Library Board in developing a current written plan and updating it at least every three years with input from members of the community in addition to the library staff and Library Board.
  • Formulates policies governing the library and recommends them to the Library Board for approval. Assists the Library Board in reviewing the policies annually.
  • Assists the Library Board in reaching and maintaining the current Kansas State Standards of Public Libraries and Northeast Kansas Library System (NEKLS) accreditation and grant criteria.
  • Maintains all written library policies and Library Board minutes.
  • Works with NEKLS, Kansas Library Association (KLA), the Kansas State Library, and other local and state leaders to obtain appropriate legislation and funding to meet the needs of the community through library services.

Fiscal Management

  • Prepares and submits an annual provisional budget to the Library Board Treasurer and assists in the preparation of the annual library budget.
  • Manages the finances of the library to include payment of accounts, payroll and the reconciliation of all bank accounts.
  • Monitors expenditures and adjusts the budget as necessary, including personnel changes.
  • Provides necessary data for an annual financial review.
  • Researches, negotiates and oversees the implementation of contracts as necessary.
  • Seeks alternative funding sources. Prepares requests and administers grants according to specific guidelines.
  • Prepares proposals to state agencies, foundations, and other organizations to fund new or supplemental program and/or service needs.
  • Coordinates fund raising activities with the Silver Lake Public Library Foundation, Inc. and other community groups as appropriate.
  • Records and acknowledges all gifts to the library.

Personnel Management

  • Recruits, selects, hires, trains, supervises, evaluates, disciplines, and discharges professional library personnel in accordance with policy and applicable state and federal laws.
  • Recruits, selects, trains, supervises, and discharges volunteer library personnel in accordance with policy and applicable state and federal laws.
  • Develops and writes job descriptions for all personnel.
  • Develops orientation programs, in-service training, and continuing education opportunities for personnel and volunteers.
  • Provides leadership by example in effective working relationships, communication and quality public service.
  • Encourages initiative and creativity.
  • Ensures the library is manned with paid staff members while library is open to public, with exceptions approved by Library Board. Evening and weekend work may be necessary.

Library Program Management

  • Directs the daily operations of the library to ensure the highest quality services and maximum utilization of resources.
  • Supervises the selection and weeding of all library materials according to policy.
  • Supervises cataloguing and classifying library materials.
  • Acts as executive officer of the library and serves a non-voting member on the Library Board. Serves as the Executive Director of the Silver Lake Public Library Foundation, Inc. 
  • Attends as many regularly scheduled Library Board meetings as possible.
  • Prepares agendas for regularly scheduled meetings of the Library Board. Provides financial reports, and summary of services and program developments and presents them at each regularly scheduled Library Board meeting in the form of a Director’s Report.
  • Prepares annual report for Library Board.
  • Prepares and submits annual Public Library Survey to the State Library of Kansas.
  • Acts as liaison between library staff and Library Board.
  • Attends local, state and national library meetings as funds permit.
  • Recognizes patterns, considers risks, and uses sound judgement to identify, solve, and prevent problems. Has the ability to take charge and deal effectively with crises.

Property Management

  • Manages the physical plant to ensure daily proper maintenance and utilization of the library resources and services.
  • Recommends repairs, alterations and additions to the physical facility.
  • Ensures safe conditions for staff and public on the grounds.
  • Responds to building emergencies and takes appropriate action.
  • Ensures servicing of library equipment (e.g., computers, audio-visual equipment, printers/copiers, heating and cooling machinery, etc.) to maintain proper working order.

Public Relations

  • Acts as spokesperson for the library by addressing community groups to inform them of library resources and services.
  • Establishes and conducts a public relations program that produces good will and promotes the library and its services to the community.
  • Utilizes appropriate means of communication: brochures, posters, newsletters, displays, newspaper column, radio and local cable channel, web page, and other social media.
  • Promotes partnerships and cooperative projects with other community organizations.

Education and Experience

  • The library shall employ as director a person who has completed not less than two academic years of study equivalent to an associate degree, plus progressively responsible library administrative experience. The applicant will have a good practical working knowledge of networked computers, Microsoft Office software and accounting software.
  • Experience in public services and dealing with the public.
  • Familiarity with library organization and operation.

Mental and Physical Abilities: The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands and fingers, reach with arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee may on rare occasion lift and/or move by pushing or pulling up to 50 pounds. The employee must be able to have physical stamina to provide active service to patrons during workdays of up to eight hours. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision. The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public. The employee must be able to work flexible hours.

Library is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists for this position will be subject to a comprehensive background check.

Application Process and Contact Information

Submit a cover letter, resume, and an application with three references to:

Lori Clark, Chair, Search Committee

PO Box 248, Silver Lake, KS  66539

OR

Deliver to the Silver Lake Public Library, 203 Railroad St, Silver Lake

Application deadline:  postmarked or delivered by October 16, 2020

If you have any questions regarding this open position, please inquire to: Lori Clark  785-224-8927